The FelloWorship Coordinator is responsible for the smooth running of the Sunday Gathering.
Checklist:
| ✓ | Time | Task |
|---|---|---|
| Note: Check list is subject to change | ||
| ALL ATTEND PROPERLY DRESSED (SMART CASUAL) | ||
| BUILDING MANAGER | ||
| 8:30 | Arrival | |
| Ensure ventilation upstairs and downstairs are switched on | ||
| Open both front doors | ||
| If required, spray entrance and hallway with insect spray | ||
| Ensure table with communion with cover, offering box is setup | ||
| Setup blue communion bucket setup at chapel exit on stool | ||
| Ensure fire exit doors are closed at all times | ||
| Ensure balcony door is closed prior to start | ||
| FELLOWORSHIP COORDINATOR | ||
| Liaise with all rostered servants on Friday to confirm availability | ||
| Coordinate with external speaker if required, prior to Sunday | ||
| 8:45 | Arrival | |
| Review roster, check if rostered servants are present, arrange for substitute if servants are not present by 9 am. | ||
| Meet & Greet Pastor and/or speakers + Introduce visiting speakers | ||
| AV TEAM | ||
| SOUND DESK/CAMERA | ||
| Setup and perform audio/video test before Sunday Gathering (Saturday night). If this is not completed prior to Sunday, arrive at 8:15am instead of 8:45am. Liaise with Music team to help with setup on their practice date. | ||
| 8:45 | Arrival | |
| Place music and mic stands in position. | ||
| Setup and test 4 wireless mics | ||
| Setup and test Keyboard and electric drums | ||
| Setup and test TVs and rear projector | ||
| Setup and test Sound system | ||
| Set up inputs and outputs to ATEM (Input: cam1, input: cam2, input: slides macbook , output: zoom) | ||
| Cameras setup (cam 1 and cam 2), connected and tested - ensure ZV-1 is wide view and ZV-E10 is closeup to singer/speaker | ||
| Liaise with speaker/s for AV and tech requirements for their presentation, and if they require Rode lapel mic or hands free microphone | ||
| Check and test connection to speaker’s laptop or tablet | ||
| Check and balance band sound in chapel - need to go outside room to listen | ||
| PACK UP | ||
| 11:00 | Equipment is packed in their proper place | |
| ATEM mini and cables in box in Office 3 | ||
| Clicker and adapter in black backpack in Office 3 (PTH?) | ||
| *PTH Gathering to ensure that both cameras and Rode mic are charging | ||
| SLIDES PREPARER/OPERATOR | ||
| Slides to be prepared by Friday | ||
| 8:30 | Arrival | |
| Setup slides macbook | ||
| Liaise with teams to confirm running order and modify slides to accommodate last minute requests | ||
| Perform a test run through the presentation slides, any embedded videos (test the sound) or special requests | ||
| YOUTUBE OPERATOR | ||
| 8:45 | Arrival | |
| Setup YouTube. Make sure recording is on | ||
| Liaise with the Sound team and check the setup end to end by joining the meeting on another device and checking the video and audio feeds | ||
| After the gathering, ensure that the YouTube livestream is stopped | ||
| MUSIC TEAM | ||
| The songs to be used are to be confirmed by Friday and the Slide Preparer is to be notified | ||
| 8:45 | Arrival | |
| Remove Podium and small centre table covers | ||
| Remove piano and drum covers, irrespective of whether or not they are used that day | ||
| Worship Leader to check if lyrics and sequencing on ProPresenter is correct | ||
| Contingency - do communion first if there's technical difficulties (if plans are running late) | ||
| 9:15 | STOP rehearsing, gather in balcony room for prayer | |
| 9:25 | Start prelude (Person playing to be notified when it's time to stop) | |
| 9:30 | START Worship | |
| PACK UP | ||
| Equipment put back in their proper place | ||
| WELCOMING TEAM | ||
| 9:00 | Arrival | |
| Ensure 3 back rows are roped off and signs placed on seats (elderly, disabled, parents with children and pregnant) | ||
| Usher people fill front seats first and sit at the furthest end of the row so those coming later have seats. | ||
| Record attendance in Elvanto - both in person and via zoom | ||
| Welcome guest speakers, request if guest would like any beverage, usher to seat | ||
| First-time guests sign-in QR code is visible at entrance | ||
| During closing response song, stand near the staircase leading to the basement and direct everyone to morning tea downstairs in the large hall. | ||
| PRESIDENT | ||
| 9:00 | Arrival | |
| Confirm with song leader the last verse of song prior to communion segment | ||
| 9:15 | Gather all servants to the balcony room to pray | |
| Communion Reflection (3 mins) | ||
| Prayer (3-4 mins) | ||
| Contingency - do communion first if there's technical difficulties (if plans are running late) | ||
| MORNING TEA TEAM | ||
| 8:45 | Arrival | |
| If food is brought in, please indicate allergens i.e., nuts, gluten, lactose, vegan etc. | ||
| 1 person; preps morning tea | ||
| 2 people; lay out 5 x tables & 6 x chairs per table | ||
| Place signs on tables | ||
| Ventilation and fans setup | ||
| Set up tea, coffee, food, cups, sugar etc, boil water | ||
| After the sermon and before the final song, go to Kitchen start with serving for morning tea | ||
| Refer to instructions in kitchen | ||
| If food is required to be heated, go down to kitchen earlier | ||
| Boil extra hot water | ||
| Clean up is completed | ||
| KIDZONE TEAM | ||
| 9:00 | Arrival | |
| KidZone servants are present and preparing | ||
| KidZOne rooms for Nursery and K-6 are setup by KidZOne team | ||
| Set up Technology | ||
| Organise refreshments / condiments | ||
| BIBLE READER | ||
| 9:00 | Arrival | |
| Confirm with Slides Operator if the Bible passage is present, along with version | ||
| Sit in front row with President and Speaker | ||
| IN THE EVENT OF BAPTISM | ||
| Ensure baptistry cover is moved to expose baptistry | ||
| Lay towels from baptistry to balcony and back room | ||
| Fill baptistry with hot water first - need to be warm | ||
| Ensure covid safe requirements are followed [link to document] | ||
| Setup baptistry camera on the right hand side, and front view | ||
| 1 x person move the pulpit and mic out of the way after testimony | ||
| 1 x person holding towels and helping baptisee out of baptistry | ||
| 1 x person mop up | ||
| 1 x same person return pulpit and mic | ||
| 1 x person take home towels to wash | ||
| Presentation of certificate and gifts followed by photoshoot | ||